• Activities

I. Name

The name of the association shall be the St. Jude Home and School Association.

II. Objectives

A. To acknowledge the role of the parents as the first and foremost educators of their children and to work in cooperation with the school administration to ensure quality education and formation of the children.

B. To provide a forum for free and open exchange of ideas and concerns between the parents, teachers, and the school administration.

C. To work in cooperation with the faculty for the welfare of the children.

D. To use the talents of the parish community for quality education in the school.

E. To coordinate major volunteer/fund-raising activities on behalf of the school.

III. Membership

A. Membership qualifications. Membership shall consist of the parents/guardians of the children attending St. Jude Catholic School; the principal and teachers of St. Jude Catholic School; and the pastor of the Shrine of St. Jude.

B. Privileges of Membership.

1. To elect officers yearly;
2. To amend the bylaws;
3. To present proposals and suggestions to the association;
4. To receive reports of the Executive Committee and other Association Committees;
5. To vote on expenditures of Association funds.

C. Term of Membership. Membership for parents or guardians starts on May 1 after payment of the registration fee for the coming school year and ends on April 30 of that school year. Officers of the Association will continue to serve their full term regardless of further membership status.

IV. Meetings

The Association will hold at least four regular meetings during the course of the school year. Special meetings may be called by the Executive Committee.

V. Officers

A. Number and Titles. The officers of the Association shall be president, vice-president, secretary, and treasurer.

B. Nominating/Election Procedures.

1. Nominating Procedures. Nominations may be made either by (a) the nominating and bylaws committee; (b) the general membership. Nominations made by the general membership may be made to the nominating committee or be made from the floor so long as the candidate is available to confirm that he or she is willing to serve.

2. Election Procedures. Nominations for the Office of President, Vice President, Secretary, and Treasurer will be made during a general meeting of the Membership at least 30 days in advance of voting. Election of officers shall be held in the month of May preceding the start of the next school year. Officers shall be elected by a majority of those members voting. Absentee ballots will be allowed.

C. Terms of Office. The officers shall serve for two years with the President and Treasurer being elected in odd numbered years, and the Vice President and Secretary being elected in even number years. Their term of office shall begin at the close of the academic year. No member shall hold more than one office at a time, and no member shall be eligible to serve more than one term in the same office.

D. Duties. Officers' duties shall be as follows:
1. President. The President shall preside at all meetings of the Association and of its
Executive Committee, appoints the chairpersons of committees with the approval of the Executive Committee, and performs such other duties as are incumbent on this office. The President shall represent the Association at appropriate Parish, inter-parish, and Archdiocesan functions.

2. Vice President. The Vice President shall perform such duties as assigned to this office and, in the absence of the President, perform all the duties of the President.

3. Secretary. The Secretary shall keep and distribute the minutes of all Association and Executive Committee meetings, notify members of their appointment to committees, and perform such duties as are incumbent on this office. He/she will be an ex officio member of the Publicity Committee.

4. Treasurer. The Treasurer shall receive all monies of the Association, disburse funds as authorized, keep financial accounts, and produce financial reports as the Executive Committee may require. He/she will present a detailed budget plan for the academic year during the September meeting of the Membership and a detailed end of year report during the May meeting of the Membership. He/she will be an ex officio member of the Ways and Means Committee.

E. Completing the Term of a Vacated Officer Position

1. In the event the President resigns before the completion of a term, the Vice President shall become the President of the Association.

2. In the event the Vice President, Secretary, or Treasurer resigns before the completion of a term, or the Vice President assumes the Office of President, the remaining Officers and the Pastor will appoint an Association Member to complete the term of the vacated position.

VI. Pastor

The Pastor of the Shrine of St. Jude shall administer Archdiocesan guidelines in reference to the School and the Home and School Association.

VII. The Executive Committee

The Executive Committee shall consist of the Officers of the Association, Chairpersons of the standing committees, a faculty representative, the Principal, and the Pastor. The Executive Committee shall have responsibility for the Association's affairs.

VIII. Other Committees

A. Standing Committees. Chairpersons of the standing committees shall be nominated by the President and appointed with the approval of a majority of the Officers, Principal, Pastor, and faculty representative on the Executive Committee. The standing committees and their functions shall be:

1. Cultural Arts. Responsible for researching and reporting on ideas to coordinate cultural arts events.
2. Hospitality. Responsible for contacting parents of new students, inviting them to Association meetings, and providing for preparations for the Association's regular meetings and other special events.
3. Nominating and Bylaws. Responsible for nominating slates of candidates for elected officers and committee chairpersons. Responsible for maintaining the bylaws and coordinating proposals to amend the bylaws.
4. Publicity. Responsible for all publicity including the Association Newsletter, advertisements for special events and fundraising activities and communications with other organizations concerned with Association business.
5. Ways and Means. Recommends and coordinates fund-raising activities of the Association. Coordinates proposals for disbursement of funds for school programs.
6. Election Committee. Responsible for developing election procedures and conducting the election of officers. No officer or candidate for office may serve on this committee. There will be at least 3 persons from the Membership of the Association on this committee.

B. Special Committees. Special committees created by the President as the need arises. All special committees shall have a duration of no more than one year.

IX. Quorum

For committee meetings, a quorum shall be constituted whenever a majority of the committee members are present. For general membership meetings, a quorum shall be constituted whenever a majority of the Executive Committee is present plus at least 10 other persons from the Membership of the Association.

X. Amendment of Bylaws

These bylaws may be amended at a special meeting called for that purpose. The proposed amendment must be submitted in writing at a regular meeting at least one month prior to the special meeting and so announced to the entire Membership. A two-thirds vote of the members present at the special meeting is required for amendment.

XI. Parliamentary Authority

To govern processes and relationships within the Association in case not provided for in these bylaws, Robert's Rules of Order shall be used.

 

St. Jude Catholic School • 4820 Walbridge Street • Rockville, Maryland 20853
Phone: (301) 946-7888 - Fax: (301) 929-8927
Contact the webmaster: webmaster@stjudesschool.org
Contact the school: stjudemain@yahoo.com

Copyright © St. Jude Catholic School/Rockville, Md ~ All Rights Reserved ~ January 8, 2005 6:27 PM